HIPAA Monthly Maintenance Support Services
Ongoing Support to Protect PHI, Maintain Compliance, and Avoid Penalties
Who This Is For
• Healthcare Providers & Clinics
Hospitals, physician practices, dental offices, and specialty care providers handling electronic Protected Health Information (ePHI).
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Hospitals, physician practices, dental offices, and specialty care providers handling electronic Protected Health Information (ePHI).
• Business Associates (BAs)
Vendors, IT service providers, billing companies, or software platforms that create, receive, maintain, or transmit PHI on behalf of Covered Entities.
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Vendors, IT service providers, billing companies, or software platforms that create, receive, maintain, or transmit PHI on behalf of Covered Entities.
• Health Tech Startups & SaaS Platforms
Building healthcare-related products (e.g., telehealth, EHR, wearables) and needing HIPAA-aligned infrastructure and practices.
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Building healthcare-related products (e.g., telehealth, EHR, wearables) and needing HIPAA-aligned infrastructure and practices.
• Compliance Officers, vCISOs, and Security Teams
Overseeing privacy, security, breach notification, and documentation requirements under HIPAA.
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Overseeing privacy, security, breach notification, and documentation requirements under HIPAA.
• Organizations Pursuing HITRUST or SOC 2 + HIPAA Frameworks
Requiring layered oversight, documentation control, and multi-framework integration.
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Requiring layered oversight, documentation control, and multi-framework integration.
What’s Included
1. Monthly HIPAA Risk Management Reviews
• Review implementation of Administrative, Physical, and Technical Safeguards
• Validate risk mitigation efforts and updates to Risk Analysis & Risk Management Plan
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• Review implementation of Administrative, Physical, and Technical Safeguards
• Validate risk mitigation efforts and updates to Risk Analysis & Risk Management Plan
2. Policy & Procedure Maintenance
• Ongoing updates and version control of privacy and security policies
• Annual review and acknowledgement logs for workforce members
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• Ongoing updates and version control of privacy and security policies
• Annual review and acknowledgement logs for workforce members
3. Security Incident Tracking & Reporting
• Log and review incidents monthly
• Evaluate whether incidents rise to the level of a breach and require notification
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• Log and review incidents monthly
• Evaluate whether incidents rise to the level of a breach and require notification
4. Workforce Training Monitoring
• Track completion and frequency of HIPAA training
• Maintain signed acknowledgments and role-specific refreshers
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• Track completion and frequency of HIPAA training
• Maintain signed acknowledgments and role-specific refreshers
5. Monthly Compliance Review Session
• 60-minute session with a HIPAA compliance advisor
• Address new risks, discuss incidents, review updates, and plan corrective actions
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• 60-minute session with a HIPAA compliance advisor
• Address new risks, discuss incidents, review updates, and plan corrective actions
6. Business Associate Agreement (BAA) Management
• Monitor and update BAAs with third-party vendors
• Ensure documentation, risk assessments, and security provisions are maintained
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• Monitor and update BAAs with third-party vendors
• Ensure documentation, risk assessments, and security provisions are maintained
7. Optional Platform Support (IntelComp)
• Store evidence, BAAs, training logs, incident logs, and policies
• Dashboard tracking and alerting for compliance activities
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• Store evidence, BAAs, training logs, incident logs, and policies
• Dashboard tracking and alerting for compliance activities
Optional Add-On Services
• HIPAA Gap Assessment / Self-Audit
• Security Risk Assessment (SRA) with Mitigation Plan
• Breach Investigation Support & OCR Response Readiness
• Policy Rewrite and Procedure Development
• SOC 2 + HIPAA or ISO 27001 + HIPAA Mapping
PRICING
We tailor our pricing based on your entity type, number of employees, and documentation maturity. All quotes are finalized after an initial discovery session.
| Tier | Coverage | Monthly Fee | Setup Fee |
|---|---|---|---|
| Essentials | Clinics, solo providers, or small BAs | Estimated Range | Discussed After Discovery |
| Standard | Mid-size Covered Entities or BAs | Estimated Range | Discussed After Discovery |
| Enterprise | Multi-site healthcare orgs, complex tech | Custom Quote | Based on Scope |
Note: All pricing is finalized after a Discovery Discussion. Fees are based on workforce size, number of systems, risk profile, and compliance history.
INDUSTRY BENCHMARKING
| HIPAA Support Level | Monthly Fee (Avg.) | Setup Fee (Avg.) |
|---|---|---|
| Basic Ongoing Support | $750 – $1,500 | $1,000 – $2,000 |
| Mid-Size Practice / Platform | $1,500 – $3,000 | $2,000 – $5,000 |
| Enterprise-Level Maintenance | $3,500 – $7,000+ | $5,000 – $10,000+ |